How to dictate emails on your Mac

Dictating an email starts in the same place as typing one: an empty message and something you want to say. Speak a few sentences, check that the words match your meaning, and make your final edits before sending.

Start with the message, not the wording

Before recording, decide what the other person needs to know. It might be a short update, a question, or a clear next step. You do not need to compose every sentence in your head first.

For a longer email, jot down three points. Speaking through a small outline makes it easier to keep your message on track.

Speak a first draft

With your cursor in the message, use your dictation shortcut and speak naturally. Include the greeting and sign-off if you want them in the draft. Pause to think when you need to.

Review before sending

Read the result once before you send it. Check names, dates, numbers, and anything that could change the meaning of your message. Dictation is a way to get a draft down; you still make the final call on what it says.

• Names: Is the recipient’s name spelled correctly?
• Details: Are dates, amounts, and deadlines right?
• Tone: Does it sound like something you would write?

Choose where polishing happens

EnviousWispr transcribes your audio on your Mac. You can also choose how your text is polished. Local polishing keeps the text on your Mac; if you choose a cloud polishing provider, the selected text goes directly to that provider under your own key.

Learn more about on-device and cloud dictation before deciding what fits your work.

Make it part of your day

Start with an everyday reply rather than your most important email. Try a short update, a thank-you, or a follow-up after a meeting. You can mix speaking and typing in whatever way feels comfortable.

If you are new to the app, the getting started guide walks through your first dictation. You can also explore EnviousWispr’s dictation features.